Todoist
Google Sheets + Todoist Integration
Query from Todoist into Google Sheets or Post and Sync data from Google Sheets into Todoist
What is Sheet Director?
Sheet Director is a Google Workspace add-on that helps to manage and control bi-directional data flow between Google Sheets and several other applications like Google Calendar, Tasks, Contacts, Sheets, QuickBooks, FreshBooks, Zoho, PayPal, etc.
It is available in the Google Workspace Marketplace. Please check the Installation instructions to install the add-on.
What is Todoist?
Todoist is a popular task management and to-do list application used by millions for organizing work and life, allowing users to manage tasks, set reminders, and collaborate on projects.
Todoist to Google Sheets: Use Case(s)
> Pull data from Todoist objects and store it into a spreadsheet - Query
> Post data from Google Sheets into Todoist - Post
> Synchronize data from Google Sheets into Todoist - Synchronize
Todoist
Sheet Director
Google Sheets
Setting up Todoist in Sheet Director
Choose App and Service:
Select Todoist from the list of applications.
Select service as Query.
Todoist Configuration
Click on connect to Todoist to authorize Todoist app.
Click on Agree button to complete the authentication.
If Todoist is connected successfully the following screen appears.
Select the entity required.
Select the required fields.
Mention the max results required.
Destination Settings:
Configure the destination settings to save the executed data.
Scheduler Settings:
Switch on Run automatically to execute services automatically in background.
Notification Settings:
Configure the Notification settings to setup the email templates and add attachments.
Click on execute to pull the data into sheet
Click save to save the service
Sample Output
Google Sheet to Todoist - Post
Source Sheet
Select the required entity
Choose the sheet that contains post records.
Enter the Start at cell value
(the default value is A1, if you change the value you need to refresh the header by clicking on refresh icon on side)
Select the Status column
If status column is not there, simply click the +button to add the status header on your sheet(A status column will be created in Spreadsheet)
Select the Result column
If result column is not there, simply click the +button to add the result header on your sheet(A result column will be created in Spreadsheet)
Mapping
After selecting the entity it will ask for intelligent mapping
If you need to do intelligent mapping click on yes
Intelligent mapping will map the matching fields automatically
You can do manual mapping by selecting Column drop down
You can delete the field by click on delete icon on top of each filed map
You can't delete mandatory* fields
Click on execute will ask for confirmation
Click save to save the service
It will show number of records ready to post
Click post now to post the records on Todoist
Sample Output
It will show the count of number of records posted successfully and failed to post.
Synchronize - Todoist and Google Sheet
Select service as Synchronize.
Select the entity.
Select the Fields that you want to update.
Select the Max results required.
Synchronize settings:
Synchronization Keys:
The keys will be used for matching rows in Google Sheets with data in Todoist.
Conflict Resolution:
When Synchronization happens, there could be a conflict of data between Google Sheets and Todoist.
Todoist Wins
Google Sheet Wins
Todoist Wins: The Latest data from Todoist will be updated in Google Sheets.
Google Sheet Wins: Latest data from Google Sheets will be updated in Todoist.
Note: The major requirement in synchronization is the synchronize keys. If any of the keys is not having a value in the Google Sheet then Sheet Director will create it first and then the service will be executed.
Todoist Wins
Select Todoist wins under Synchronize Settings
Here the Todoist data is edited, and on execution, this data will be updated in Google Sheets.
Synchronize with Sheet Settings
Choose the spreadsheet to store data.
Select the required cell value.
Select the Status column
If the status column is not there, simply click the + button to add the status header on your sheet(A status column will be created in the Spreadsheet)
Select the Result column
If the result column is not there, simply click the + button to add the result header on your sheet(A result column will be created in Spreadsheet)
If your sourcesheet has data already, it will ask for mapping.
If your sourcesheet is empty, it will query the mentioned number of records from the app to sheet and then ask for the mapping.
You can click on Yes and proceed with Intelligent mapping or you can click on No and proceed with manual mapping.
Click Execute to execute the data.
The number of records that are ready to be synchronized will be shown.
It will also show all the data that are ready to be updated.
Also, the number of data that needs to be updated into Todoist will also be updated.
Click on Sync Now to sync all the data and update it into Google Sheets.
Click on the Refresh icon to refresh the data.
If the data are synced successfully the following screen appears.
Click on Close to close the configuration.
Sample Output
The Status column in the Google Sheets shows the status of the data.
You can also see the updated data in the Google Sheets
Google Sheet Wins
Select Google Sheet Wins.
The latest updated data from Google Sheets will be updated in Todoist.
Select the sheet to store the output.
Select the Status column
If the status column is not there, simply click the + button to add the status header on your sheet(A status column will be created in the Spreadsheet)
Select the Result column
If the result column is not there, simply click the + button to add the result header on your sheet(A result column will be created in Spreadsheet)
Click Execute to execute the data.
The number of records that are ready to be synchronized will be shown.
It will also show all the data that are ready to be updated.
Also, the number of data that needs to be updated in Todoist will also be updated.
Click on Sync Now to sync all the data and update it into Google Sheets.
Click on the Refresh icon to refresh the data.
If the data are synced successfully the following screen appears.
Click on Close to close the configuration.
Sample Output
In this sample, we are trying to change the description and priority of a specific task from "Review tasks" to "Review Tasks and provide update on this" through Google Sheets
The Status column in the Google Sheets shows the status of the data.
You can also see the updated data in the Todoist
