Asana

Asana to Google Sheets: Query from Asana into Google Sheets or Post data from Google Sheets into Asana using Sheet Director.

What is Sheet Director?

Sheet Director is a Google Workspace add-on that helps to manage and control bi-directional data flow between Google Sheets and several other applications like Google Calendar, Tasks, Contacts, Sheets, QuickBooks, FreshBooks, Zoho, PayPal, etc.


It is available in the Google Workspace Marketplace. Please check the Installation instructions to install the add-on.

What is Asana?

Asana Is… Well, it's a tool for organizing personal or team work, basing the system on individual tasks framed into bigger projects. It's a faithful friend in the fight with deadlines and work chaos. Asana was created to replace the use of email for work communication and collaboration

Asana to Google Sheets: Use Case(s)

> Pull all data from Asana objects and store it into a spreadsheet.

> Post data from Google Sheets into Asana objects.

Asana

Sheet Director

Google Sheets

Setting up Asana in Sheet Director

Choose App and Service:

  • Select Asana from the list of applications.

  • Select service as Query.


Asana Configuration

  • Click on connect to Asana to connect to Asana so that you can pull data.


  • If Asana is connected successfully the following screen appears.

  • Select the Workspaces

  • Select the entity required.

  • Select the required fields.

  • Mention the max results required.

Destination Settings:

  • Configure the destination settings to save the executed data.

Scheduler Settings:

  • Switch on Run automatically to execute services automatically in background.

Notification Settings:

  • Configure the Notification settings to setup the email templates and add attachments.

  • Click on execute to pull the data into sheet

  • Click save to save the service

Google Sheet to Asana - Post

  • Select the workspaces that you need to post to

  • Select the required entity

  • Select Apply Template or Setup Mapping

  • Select Apply Template to add a default template.

  • Select Setup Manually to select manually.

Source Sheet

  • Choose the sheet that contains post records.

  • Enter the Start at cell value

(the default value is A1, if you change the value you need to refresh the header by clicking on refresh icon on side)


  • Select the Status column

  • If status column is not there, simply click the +button to add the status header on your sheet(A status column will be created in Spreadsheet)

  • Select the Result column

  • If result column is not there, simply click the +button to add the result header on your sheet(A result column will be created in Spreadsheet)

Mapping

  • After selecting the entity it will ask for intelligent mapping

  • If you need to do intelligent mapping click on yes

  • Intelligent mapping will map the matching fields automatically

  • You can do manual mapping by selecting Column drop down

  • You can delete the field by click on delete icon on top of each filed map

  • You can't delete mandatory* fields

  • Click on execute will ask for confirmation

  • Click save to save the service

  • It will show number of records ready to post

  • Click post now to post the records on Asana

Sample Output

It will show the count of number of records posted successfully and failed to post.