Asana

Query from Asana into Google Sheets or Post data from Google Sheets into Asana using Sheet Director.

What is Sheet Director?

Sheet Director is a G Suite add-on that helps to manage and control bi-directional data flow between Google Sheets and several other applications like Google Calendar, Tasks, Contacts, Sheets, QuickBooks, FreshBooks, Zoho,PayPal etc.


It is available in the G Suite Marketplace and Chrome Web Store. Please check Installation instructions to install the add-on.

What is Asana?

Asana Is… Well, it's a tool for organizing personal or team work, basing the system on individual tasks framed into bigger projects. It's a faithful friend in the fight with deadlines and work chaos. Asana was created to replace the use of email for work communication and collaboration

Use Case(s)

> Pull all data from Asana objects and store it into a spreadsheet.

Asana

Sheet Director

Google Sheets

Setting up Asana in Sheet Director

Choose App and Service:

  • Select Asana from the list of applications.
  • Select service as Query.
  • Switch on Run Automatically if the queries needs to be executed in regular intervals.

Asana Configuration

  • Click on connect to Asana to connect to Asana so that you can pull data.


  • If Asana is connected successfully the following screen appears.
  • Select the Workspaces
  • Select the Filters as required.
  • Filters include fields, matches, value.
  • Select the maximum result that is required.
  • Select the destination sheet to save the data or create a new sheet by clicking the Add new icon.
  • Click on execute to pull the data into sheet
  • Click save to save the service

Google Sheet to Asana - Post

  • Select the workspaces that you need to post to
  • Select the required entity
  • Select Apply Template or Setup Mapping
  • Select Apply Template to add a default template.
  • Select Setup Manually to select manually.

Source Sheet

  • Choose the sheet that contains post records.
  • Enter the Start at cell value

(the default value is A1, if you change the value you need to refresh the header by clicking on refresh icon on side)


  • Select the Status column
  • If status column is not there, simply click the +button to add the status header on your sheet(A status column will be created in Spreadsheet)
  • Select the Result column
  • If result column is not there, simply click the +button to add the result header on your sheet(A result column will be created in Spreadsheet)

Mapping

  • After selecting the entity it will ask for intelligent mapping
  • If you need to do intelligent mapping click on yes
  • Intelligent mapping will map the matching fields automatically
  • You can do manual mapping by selecting Column drop down
  • You can delete the field by click on delete icon on top of each filed map
  • You can't delete mandatory* fields
  • Click on execute will ask for confirmation
  • Click save to save the service
  • It will show number of records ready to post
  • Click post now to post the records on Google Tasks

Sample Output

It will show the count of number of records posted successfully and failed to post.