Google Calendar

Google Calendar to Google Sheets: Query from Google Calendar into Google Sheets or Post data from Google Sheets into Google Calendar using Sheet Director.

What is Sheet Director?

Sheet Director is a G Suite add-on that helps to manage and control bi-directional data flow between Google Sheets and several other applications like Google Calendar, Tasks, Contacts, Sheets, QuickBooks, FreshBooks, Zoho etc.


It is available in the G Suite Marketplace and Chrome Web Store. Please check Installation instructions to install the add-on.

What is Google Calendar?

Google Calendar is a time-management and scheduling calendar service developed by Google

Google Calendar suggests meeting times and integrates seamlessly with Gmail.

Shareable calendars designed for teams.

Google Calendar to Google Sheets: Use Case(s)

> Query and pull Calendar Events from Google Calendar into Google Sheets

> Post Google Sheet data into Google Calendar to create Calendar Events

Google Calendar

Sheet Director

Google Sheets

Demo Video: How to integrate Google Sheets and Google Contacts?

Google Calendar to Google Sheet - Query

Choose App and Service:

  • Select Google Calendar from the list of applications.

  • Select service as Get Events.


Google Calendar Configuration:

  • Select the Calendar required.

  • Select the required fields that need to be displayed in the output spreadsheet.

  • Select the date macros filter that is required.

  • Select the Start date required.

  • Select the End date required.

  • Click the "+" icon to add more filters.

  • Select the date macros filters.

  • Select the operator as macro.

  • Click on Change value picker to change the filter value as value or Cell value.

  • If Cell Value is selected, mention the required cell value.

(Or)

  • Click on the edit icon to select the current cell value.

  • The default macro value will always be Value.

The values of macros are as follows

  1. Yesterday

  2. This Week

  3. Last Week

  4. Last Sun to Sat

  5. This Month

  6. Last Month

  7. This Quarter

  8. Last Quarter

  9. Next Quarter

  10. This Year

  11. Last Year

  12. Next Year

  13. Year to Last Month

  14. Fiscal Year to Last Month

Select any of the required value so that the selected data will be displayed in the destination spreadsheet.

Filters & Sorting

  • Configure Filter and Sort by to filter and sort the executed data.

Destination Settings:

  • Configure the destination settings to save the executed data.

Scheduler Settings:

  • Switch on Run automatically to execute services automatically in background.

Notification Settings:

  • Configure the Notification settings to setup the email templates and add attachments.

  • Click on execute to pull the data into sheet

  • Click save to save the service

Sample Output

Google Sheet to Google Calendar - Post

Select Calendar

  • Select the calendar that you need to post to

  • Select Apply Template or Setup Mapping

  • Select Apply Template to add a default template.

  • Select Setup Manually to select manually.

Source Sheet

  • Choose the sheet that contains post records.

  • Enter the Start at cell value

(the default value is A1, if you change the value you need to refresh the header by clicking on refresh icon on side)


  • Select the Status column

  • If status column is not there, simply click the +button to add the status header on your sheet(A status column will be created in Spreadsheet)

  • Select the Result column

  • If result column is not there, simply click the +button to add the result header on your sheet(A result column will be created in Spreadsheet)



Mapping

  • After selecting the entity it will ask for intelligent mapping

  • If you need to do intelligent mapping click on yes

  • Intelligent mapping will map the matching fields automatically

  • You can do manual mapping by selecting Column drop down

  • You can delete the field by click on delete icon on top of each filed map

  • You can't delete mandatory* fields

  • Click on execute will ask for confirmation

  • Click save to save the service

  • It will show number of records ready to post

  • Click post now to post the records on Calendar

Sample Output

It will show the count of number of records posted successfully and failed to post.

Synchronize Events

  • Select service as Synchronize Events.

  • Select the Calendar required.


  • Select the dates for Filters.

  • Select the start date required.

  • Select the End date required.

  • Click "+" to add more filters.

  • Select the Max results required.

Synchronize settings:

Synchronization Keys:

The keys will be used for matching rows in Google Sheet with data in Google Calendar.

Conflict Resolution:

  • When Synchronization happens, there could be a conflict of data between Google Sheets and Google Calendar.

  1. Google Calendar Wins

  2. Sheet Wins

Google Calendar Wins: Latest data from Google Calendar will be updated into Google Sheet.

Sheet Wins: Latest data from Google Sheet will be updated into Google Calendar.

Note: The major requirement in synchronization is the synchronize keys. If any of the keys is not having a value in the Google Sheet then Sheet Director will create it first and then the service will be executed.

Google Calendar Wins

  • Here the Google Calendar data is edited and on execution this data will be updated in Google Sheet.

  • Select the Status column

  • If status column is not there, simply click the +button to add the status header on your sheet(A status column will be created in Spreadsheet)

  • Select the Result column

  • If result column is not there, simply click the +button to add the result header on your sheet(A result column will be created in Spreadsheet)

  • Click Execute to execute the data.

  • The number of records that are ready to be synchronized will be shown.

  • It will also show all the data that are ready to be updated.

  • Also, the number of data that needs to be updated into Google Calendar will also be updated.

  • Click on Sync Now to sync all the data and update it into Google Sheet.

  • Click on Refresh icon to refresh the data.

  • If the data are synced successfully the following screen appears.

  • Click on Close to close the configuration.

Sample Output

  • The Status column in the Google Sheet shows the status of the data.

  • The newly updated data will be marked as Synced Successfully.

  • The old data that already exists will be marked as Already Synchronized.

Sheet Wins

  • Select Sheet Wins.

  • The latest updated data from Google Sheet will be updated into Google Calendar.

  • Select the sheet to store output.

  • Select the Status column

  • If status column is not there, simply click the +button to add the status header on your sheet(A status column will be created in Spreadsheet)

  • Select the Result column

  • If result column is not there, simply click the +button to add the result header on your sheet(A result column will be created in Spreadsheet)

  • Click Execute to execute the data.

  • Click Save to save.

  • The number of records that are ready to be synchronized will be shown.

  • It will also show all the data that are ready to be updated.

  • Also, the number of data that needs to be updated into Google Calendar will also be updated.

  • Click on Sync Now to sync all the data and update it into Google Sheet.

  • Click on Refresh icon to refresh the data.

  • If the data are synced successfully the following screen appears.

  • Click on Close to close the configuration.

Sample Output

  • The Status column in the Google Sheet shows the status of the data.

  • The newly updated data will be marked as Synced Successfully.

  • The old data that already exists will be marked as Already Synchronized.