Capsule

Capsule to Google Sheets: Query from Capsule CRM into Google Sheets or Post data from Google Sheets into Capsule CRM using Sheet Director.

What is Sheet Director?

Sheet Director is a Google Workspace add-on that helps to manage and control bi-directional data flow between Google Sheets and several other applications like Google Calendar, Tasks, Contacts, Sheets, QuickBooks, FreshBooks, Zoho, PayPal, etc.


It is available in the Google Workspace Marketplace. Please check the Installation instructions to install the add-on.

What is Capsule CRM?

CAPSULE CRM is for individuals, small businesses and sales teams wanting a simple, effective and affordable solution. Manage your contacts and their history.

Capsule to Google Sheets: Use Case(s)

> Pull all data from Capsule objects and store it into a spreadsheet.

> Push all data from spreadsheet to Capsule.

Capsule

Sheet Director

Google Sheets

Setting up Capsule in Sheet Director

Choose App and Service:

  • Select Capsule from the list of applications.

  • Select service as Query.


Capsule Configuration

  • Click on connect to Capsule to connect to Capsule so that you can pull data.


Capsule to Google Sheet - Query

  • If Capsule is connected successfully the following screen appears.

  • Select the required entity

  • Select the Filters as required.

  • Filters include fields, matches, value.

  • Select the maximum result that is required.


Destination Settings:

  • Configure the destination settings to save the executed data.

Scheduler Settings:

  • Switch on Run automatically to execute services automatically in background.

Notification Settings:

  • Configure the Notification settings to setup the email templates and add attachments.

  • Click on execute to pull the data into sheet

  • Click save to save the service

Sample Output

Google Sheet to Capsule - Post

Entity

  • Select the entity object that you need to post to

  • Select Apply Template or Setup Mapping

  • Select Apply Template to add a default template.

  • Select Setup Manually to select manually.

Source Sheet

  • Choose the sheet that contains post records.

  • Enter the Start at cell value

(the default value is A1, if you change the value you need to refresh the header by clicking on refresh icon on side)


  • Select the Status column

  • If status column is not there, simply click the +button to add the status header on your sheet(A status column will be created in Spreadsheet)

  • Select the Result column

  • If result column is not there, simply click the +button to add the result header on your sheet(A result column will be created in Spreadsheet)


Mapping

  • After selecting the entity it will ask for intelligent mapping

  • If you need to do intelligent mapping click on yes

  • Intelligent mapping will map the matching fields automatically

  • You can do manual mapping by selecting Column drop down

  • You can delete the field by click on delete icon on top of each filed map

  • You can't delete mandatory* fields

  • Click on execute will ask for confirmation

  • Click save to save the service

  • It will show number of records ready to post

  • Click post now to post the records on Capsule

Sample Output

It will show the counts of number of records posted successfully and failed to post